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How I Plan My Entire Week with Just ONE Apple Reminders List
How I Plan My Entire Week with One Apple Reminders List
Ark
June 07, 2025
Hi, I’m Jill, and welcome back to my channel, where I focus on doing life right, with a special emphasis on work-life balance. If you enjoyed my previous video on managing my workday with a single Apple Reminders list, you’re in for a treat. Today, I’m diving deeper into how I plan my entire week using the same one-list approach. We’ll cover the list structure, my Friday planning ritual, daily check-ins, and how I capture new tasks. Plus, this system isn’t limited to Apple Reminders—you can adapt it to any task management app, like Office 365, which I may switch to soon as my workplace streamlines tools. If you’re new here, please subscribe and hit the like button if you find this helpful!
Why One List?
I used to juggle tasks across multiple apps, folders, Apple Notes, and physical notebooks—an overwhelming and unsustainable mess. So, I simplified to one list in Apple Reminders, organized in a Kanban-style layout. This setup keeps everything visible, fluid, and easy to manage. Inspired by bullet journaling and Carl Pullein’s time sector method (based on your comments from the last video), my list is divided into four sections: Daily Log, Weekly Log, Monthly Log, and Future Log.
Setting Up the One-List System
If I were starting from scratch, I’d dump all tasks into a single list and sort them as follows:
Daily Log: Tasks for today.
Weekly Log: Tasks for this week.
Monthly Log: Tasks for this month.
Future Log: Tasks for later.
It’s that simple. The Kanban view in Apple Reminders lets me drag tasks between sections effortlessly, keeping everything clear and organized.
My Friday Planning Ritual
The secret to my productive weeks isn’t what I do on Monday—it’s how I plan on Friday. Every Friday, I carve out time to review and plan the week ahead. If it’s the end of the month, I also plan the next month. Here’s how it works:
Wrap Up the Current Week: I review my Daily Log and Weekly Log, checking off completed tasks or rescheduling unfinished ones.
Plan the Next Week: I scan the monthly log and pull a realistic number of tasks into the weekly log for the upcoming week. The Kanban view makes this drag-and-drop process seamless, giving me a clear visual of my week.
Monthly Planning (if needed): At month’s end, I review the Future Log and move relevant tasks into the Monthly Log.
This ritual sets me up for a focused, productive week with clarity I can rely on.
Daily Planning and Check-Ins
At the end of each weekday, I do two things:
Check My Calendar: I review the next day’s schedule to understand my time constraints.
Select Daily Tasks: I pull 3–5 tasks from the Weekly Log into the Daily Log, leaving buffer time for unexpected work to stay flexible.
In the morning, I don’t replan—I just check in. This is when I rely on Magic Mind, a productivity shot I’ve used for over six months. Unlike coffee, it gives me calm, sustained clarity without jitters or crashes, perfect for my morning planning. While sipping it slowly (my husband teases me about this), I review my daily log and calendar to confirm priorities. If new priorities arise overnight, I allow myself to adjust. I go analog here, jotting my day’s 3–5 tasks and calendar events in a pocket notebook in chronological order. This notebook stays open on my desk, and I strike off tasks as I complete them—simple, tactile, and focused.
Pro Tip: Magic Mind has been a game-changer for my focus and daily routine. Want to try it? Check the 50% discount link in the description or scan the QR code!
Capturing New Tasks
New tasks pop up constantly—in meetings, conversations, or on the go. To stay present, I don’t add them to my list immediately. Instead:
In meetings, I jot tasks in my meeting notes using a consistent format (e.g., “- [Task] Email John about project”). Later, during my end-of-day planning, I review these notes and assign tasks to the daily, weekly, monthly, or future log.
On the Go: I use Siri for quick captures, like, “Hey Siri, remind me to email John about that project on Thursday.” These go into my Apple Reminders inbox, which I triage at day’s end, moving tasks to the appropriate section.
Why This Works
This one-list system is simple, sustainable, and flexible. It keeps me focused without the clutter of multiple apps or notebooks. Whether you use Apple Reminders, Office 365, or another app, you can adapt this approach to suit your needs. The Kanban-style layout, inspired by bullet journaling and time sector methods, ensures clarity and ease of use.
Final Thoughts
That’s how I manage everything—today, this week, this month, and beyond—with one Apple Reminders list. I’d love to hear if you use a similar system or plan to try this one! A quick shoutout to Magic Mind for supporting this video. Their productivity shot has become a core part of my routine, helping me stay focused. Try it yourself with the 50% discount link in the description or the QR code. See you in the next video—bye!
#Innovation #Leadership #Entrepreneurship #DigitalMarketing #Technology #Career #Networking #Business #Motivation #FutureOfWork
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